Vendor Information & Registration
Getting Started:
- The 老司机福利社 Terms and Conditions shall apply to all contracts or purchase agreements made with 老司机福利社 and shall prevail and take precedence over any conflicting terms and conditions contained in the vendors proposal or quote.
- The 老司机福利社 Tax Exempt Letter from the New Jersey Division of Taxation advises of 老司机福利社鈥檚 Tax-Exempt Status and must be accepted.
In order to establish a business relationship with 老司机福利社, the following vendor documentation and/or certificates are required:
- W-9 Request for Taxpayer Identification Number and Certification
- Required by entities within the United States
- The W-9 form and additional information may be found on the .
- W-8 Forms
- Required by foreign entities
- The W-8 forms and additional information may be found on the .
- Business Registration Certificate (BRC)
- Vendors may verify registration status online at the New Jersey Department of the Treasury, Division of Revenue:
- If a Business Registration Certificate is not held, refer to the Division Revenue's "" website for information and details on how to complete the process. The Division of Revenue may be contacted at 609-292-9292 and is the best source to assist with the registration process.
- Certificate of Insurance (COI)
- 老司机福利社 insurance requirements and policies may be viewed on the Risk Management website.
Please note that 老司机福利社 may only register a vendor in the University's financial system when there is intent to utilize the vendor for a purchase.
If you need further assistance, please contact the Office of Procurement & Contracting:
Phone: (609) 652-4325
Email: Purchasing@老司机福利社.edu
Important Information for Vendors
New Jersey State-of-the-art Requisition Technology (NJSTART)
NJSTART is the State of New Jersey鈥檚 eProcurement portal, designed to streamline the procurement process and make it more efficient for vendors looking to do business with the State. Vendors can register, create their own profiles through the portal, eliminating the need to file duplicate forms every time a new contract is executed. Vendors may view open and active bids, and obtain additional resources in order to do business with the State. To get started or for more information, please visit the .
New Jersey Prevailing Wage Act
The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq.) establishes a prevailing wage level for workers engaged in public works in order to safeguard the workers efficiency and general well-being, and to protect them as well as their employers from the effects of serious and unfair competition resulting from wage levels that are detrimental to the efficiency and well-being of all concerned.
The Act requires the payment of minimum rates of pay to laborers, craftsmen and apprentices employed on public works projects. Covered workers must receive the appropriate craft prevailing wage rate as determined by the Commissioner of Labor and Workforce Development. Prevailing wage rates are wage rates based on the collective bargaining agreements established for a particular craft or trade in the locality in which the public work is performed. In New Jersey, these rates vary by county and by the type of work performed. For state colleges & universities, the threshold for applying prevailing wage is $2,000.00
- For information pertaining to Prevailing Wage Rates, please visit the State of
- To verify if a contractor is registered, please visit the
Additional Notes:
- Certified Payroll: Pursuant to P.L. 2023, c. 138 enacted on August 16, 2023, certified payrolls for public works projects are required to be submitted online. The online database for submission is available on the .
- A Contractor鈥檚 Public Works Certificate must be valid at the time a bid submission is due. No vendor or subcontractor, including a subcontractor not listed in the bid proposal, shall engage in the performance of any public work subject to the contract, unless the vendor or subcontractor is registered pursuant to that act.
New Jersey Prompt Payment Act
The New Jersey Prompt Payment Act, N.J.S.A. 52:32-32 et seq., requires state agencies to pay for goods and services within 60 days of the agency's receipt of a properly executed State Payment Voucher or within 60 days of receipt and acceptance of goods and services, whichever is later. Properly executed performance security, when required, must be received by the University prior to processing any payments for goods and services accepted by state agencies. Interest will be paid on delinquent accounts at a rate established by the State Treasurer. Interest shall not be paid until it exceeds $5.00 per properly executed invoice. Cash discounts and other payment terms included as part of the original agreement are not affected by the Prompt Payment Act.
However, 老司机福利社鈥檚 internal policy is to process all invoices received within thirty (30) days of receipt of the goods/service, whenever possible.
Business Ethics Guide
This Business Ethics Guide is provided by the New Jersey Division of Purchase and Property (DPP) and is designed to introduce private sector entities transacting, or seeking to transact, business with the University, or State to the ethics standards applicable to both themselves and Executive Branch employees to ensure a level playing field for all procurement transactions.
- The Business Ethics Guide may be found on the .
Required Vendor Documentation & Certifications
The required vendor documentation is detailed below for informational purposes, and may be required prior to providing goods or services to the University. The applicability of each item will be determined on a case by case basis, based upon such factors as project cost, contractor type (State entity, non-profit, etc.), scope of service, and location of goods or services provided. Additional documentation as required by law, or the Board of Trustees may be required.
All documents listed may be downloaded or directed to, on the Office of Procurement & Contracting's Forms & Information website.
Pursuant to N.J.S.A. 52:32-44, a BRC is required by a business organization when the value of a single order is in excess of 15% of the respective bid threshold (Non-Public Works or Public Works); or when the aggregate spend with a business organization, during a single fiscal year, exceeds 15% of the respective bid threshold (Non-Public Works or Public Works).
A BRC is only required when the goods that are received, services that are delivered, and construction is constructed is within the geographic borders of the State of New Jersey.
A BRC is not required for a government agency, or for an organization organized as a non-profit under 26 U.S.C. sec 501 (c).
Pursuant to P.L.2005, c.51, as amended by the Elections Transparency Act, P.L.2023, c.30, codified at N.J.S.A. 19:44A-20.13 to 20.25 (鈥淐hapter 51鈥), and Executive Order No. 333 (2023), the University shall not enter into a contract to procure services or any material, supplies or equipment, or to acquire, sell, or lease any land or building from any business entity, where the value of the transaction exceeds $17,500.00, if that business entity has solicited or made any contribution of money, or pledge of contribution, including in-kind contributions, to a continuing political committee or to a candidate committee and/or election fund of any candidate for or holder of the public office of Governor during certain specified time periods.
Pursuant to P.L.2005, c.51, as amended by the Elections Transparency Act, P.L.2023, c.30, codified at N.J.S.A. 19:44A-20.13 to 20.25 (鈥淐hapter 51鈥), and Executive Order No. 333 (2023), contracts awarded pursuant to a fair and open process do not require a certification or disclosure of any solicitation or contribution of money, or pledge of contribution, including in-kind contributions.
Pursuant to P.L.2007, c.304, pay-to-play disclosure laws do not apply to a non-profit entity.
Pursuant to N.J.S.A. 10:5-31 et seq. & N.J.A.C. 17:27 et seq., a contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Vendors are required to submit evidence of appropriate affirmative action compliance to the University. A vendor shall submit one of the following as EEO/AA evidence when the value of a single order is equal to or in excess of the public works bid threshold; or when the aggregate spend with a vendor, during a single fiscal year, is equal to or exceeds the public works bid threshold:
- Certificate of Employee Information Report.
- Letter of Federal Approval
- EEO/AA evidence is not required by a government agency.
Pursuant to N.J.S.A. 52:25-24.2, vendors are required to provide a statement of ownership when the value of a single order is equal to or in excess of the public works bid threshold; or when the aggregate spend with a vendor, during a single fiscal year, is equal to or exceeds the public works bid threshold. If the vendor is a corporation, limited liability company, or, partnership, then the Vendor then must disclose the names and addresses of all stockholders who own 10% or more of its stock (of any class); all individual partners in the partnership who own a 10% or greater interest therein; or all members in the limited liability company who own 10% or greater interest therein, as the case may be. If one or more such stockholder or partner or member is itself a corporation or partnership or limited liability company, the stockholders holding 10 percent or more of that corporation's stock, or the individual partners owning 10 percent or greater interest in that partnership, or the members owning 10 percent or greater interest in that limited liability company, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member, exceeding the 10 percent ownership criteria established in this act, has been listed.
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity that seeks to enter into or renew a contract with the University for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification indicating whether or not the vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, when the value of a single order is equal to or in excess of the public works bid threshold; or when the aggregate spend with a vendor, during a single fiscal year, is equal to or exceeds the public works bid threshold.
Pursuant to N.J.S.A. 52:34-13.2, purchases for the performance of services shall include provisions which specify that all services performed shall be performed within the United States, when the value of a single order is equal to or in excess of the public works bid threshold; or when the aggregate spend with a vendor, during a single fiscal year, is equal to or exceeds the public works bid threshold.
Pursuant to N.J.S.A. 34:11-56.48 et seq., any vendor performing public work which is subject to the provisions of the Prevailing Wage Act must register with the Division of Wage and Hour Compliance as required by the Public Works Contractor Registration Act (PWCRA), which establishes a unified procedure for the registration of contractors and subcontractors engaged in public works building projects. This requirement shall apply to every contract in excess of $2,000.00, and to every subcontract pursuant to said contract.
Vendors performing work or providing services on University premises must secure and maintain in force, for the term of the contract, liability insurance. In certain circumstances, liability insurance may also be required for work or services performed off premises, which will be evaluated on a per project basis. Prior to the commencement of work or service on University premises, the vendor must provide a current Certificate of Insurance meeting the Standard Insurance Requirements. Work or service may not commence until a valid Certificate of Insurance meeting these requirements has been provided. The vendor is not authorized to begin work until the University is in receipt of said Certificate.
- A vendor may also be required to maintain in force, for the term of the contract, additional insurance, such as comprehensive automobile liability, worker鈥檚 compensation, professional liability, cyber breach/privacy liability, business auto-liability, commercial general liability, and pollution legal liability.
- Standard insurance requirements can be located on the Risk Management website.
An independent contractor is an individual or firm who is contracted to work utilizing their own methods, and the means by which the work is accomplished is not controlled by the University. An independent contractor is normally engaged in an established business, trade, or profession. As such, an independent contractor is not an employee of the University and is treated differently with respect to tax withholdings, employee benefits, and payment methods. The ICDC is required by any vendor classified as an individual or sole proprietor performing services at least once per calendar year.
Vendors submitting Bid Proposals to the University are subject to the following additional compliance documentation. Please Note: These documents are only available for download within the bidding document (they are not available on the information and forms website):
- Non-Collusion Affidavit
- Subcontractor Utilization
- Disclosure of Investigations & Other Actions Involving the Vendor
- Employee or Relative Disclosure
In addition to the public bidding forms listed above, Construction bids also require the following items:
- Bid Bond
- Consent of Surety
- Surety Disclosure Statement & Certification
- Subcontractor Disclosure
- Aggregate Rating and Uncompleted Work Certification
- Initial Project Workforce Report (AA-201)
- Certification of Non-Debarment
